Job Description
To provide seamless and highly confidential support to the CEO on both personal and professional administrative matters. Your role is to handle complex logistics and administrative tasks efficiently, freeing up the CEO's time to focus on strategic priorities.
Your core objectives will be :
1. Personal Support for the CEO
- Personal Administration: Manage and execute personal administrative tasks with the utmost discretion, including visa applications, personal insurance renewals, and other confidential paperwork.
- Travel & Logistics: Assist in the planning and booking of personal holidays and family trips, managing all related logistics from flights and accommodation to itineraries.
2. Professional Administrative Support for the CEO
- Business Travel: Organize all aspects of the CEO’s international business travel, including flights, visas, accommodation, ground transportation, and meeting coordination.
- Administrative Tasks: Handle other ad-hoc professional administrative duties for the CEO as required.
Requirements
- Proven Experience: Demonstrated experience working as a Personal Assistant to a senior executive, , with a strong understanding of executive-level priorities and demands.
- Highly Trustworthy & Discreet: Must handle confidential personal and professional matters with absolute trustworthiness, professionalism, and discretion.
- Exceptionally Organized: Ability to manage multiple complex tasks and priorities with precision, attention to detail, and strong time management.
- Proactive & Resourceful: Capable of anticipating needs, identifying solutions independently, and operating effectively in a remote and international setting.
- Excellent Communicator: Fluent in English (both written and verbal); proficiency in French will be considered a strong advantage.
- Flexible: Comfortable working part-time and adjusting to evolving priorities or schedules as required.
Our recruitment steps
Send us your CV
Share with us your CV detailing your skills, work experience, and relevant projects.
Answer Questionnaire
We will send you a few questions to learn more about your background, motivation, and expectations.
Interview with HR
Our HR team will conduct an interview to assess your suitability for the position at Portcities.
Meet Hiring Manager
Our hiring manager will be looking to understand if your unique skills and experiences align with Portcities' goals.
Case Study
We send you a business case that you are required to complete to show your skills & experience with analysis and communication.
Meet the Leaders
Present your case study to our director. We will evaluate your technical proficiency, strategic thinking, creativity, and communication skills.
Get a Job Offer
Once you have successfully passed all the steps, we will extend a job offer for you to join our team.
First Day at Portcities
Join us, meet your new colleagues, and start enjoying the ride with Portcities!
What do we offer?
Compensation & Perks
We offer an attractive freelance package.
Team Building & Events
We believe in creating a diverse and inclusive workplace culture that supports the growth and well-being of our team members both professionally and personally.
Coaching & Mentoring
Our comprehensive coaching and mentoring program empowers our staff for future success. We provide coaching sessions with documentation and practices to accelerate learning, refine skills, and navigate challenges.
Flexible Working Hours
At Portcities, we understand that our team has diverse needs and responsibilities outside of work. We have flexible working hours, so you can better manage your schedule and find the optimal time for productivity.
